Auteco S.A.S Migrates to the Cloud with Flexibility, Performance, and Innovation
While they expertly deliver innovation and quality to their customers, Callaway Golf’s previous planning and reporting tool wasn’t making the cut. To evolve their enterprise, the sports giant decided to replace their outdated planning software with SAP Analytics Cloud for planning.
Together with Avvale, Callaway Golf successfully implemented SAP Analytics Cloud across their global enterprise in just 6 months. Now, Callaway Golf has a single, consolidated planning solution that has enabled streamlined expense and asset plans so they can focus on what they do best– revolutionizing the sporting world with cutting edge equipment.
As one of Colombia's leading motorcycle assemblers, Auteco S.A.S placed importance on innovative strategies that improve their technological capacity, achieve the needed flexibility and performance in a modern cloud infrastructure that would allow them to manage future projects.
Together with Avvale, project Artemisa was created to migrate all SAP and non-SAP workloads to Amazon Web Services (AWS) cloud, fortifying the performance and stability of its operation without impacting its end users. For this project, agile mechanisms were used to migrate SAP systems to HANA. For automation strategies, the self-management logic of SAP application services, infrastructure stored in templates, performing backups, and instance management were implemented.
The Challenge
Utilizing Infrastructure as a Service (IaaS) to migrate workloads to the cloud, Auteco S.A.S sought to improve the performance and stability of the applications as well as have autonomy to manage its infrastructure. It was essential to have the necessary resources to implement new technologies and develop projects that provide innovation, a reflection of their strategic pillars.
The company partnered with Avvale and selected AWS with the certainty that these two forces equal the winning combination to help Auteco S.A.S enhance their technological capabilities and prepare for future projects.
Together they named this project Artemisa, drawing inspiration from NASA's program that aims to return to the moon in 2024 using new technologies and innovative systems to explore this satellite like never before.
The Approach
The migration of all servers happened during a short time frame, thus minimizing the impact on users and operation. Even during the process, end users had visibility to infrastructure change. Dashboards were created using AWS Lambda and CloudWatch to offer the most relevant metrics for the administration of SAP systems and the generation of alerts that detect critical events. Amazon Relational Database Service (RDS) for SQL Server enabled Auteco to scale their database without complications and in a cost-effective manner while automating administrative tasks, freeing up their technical staff to focus on other goals.
The Challenge
Before integrating SAP Analytics Cloud, Callaway Golf's planning landscape centered around SAP's legacy planning solution, Business Planning and Simulation (BPS). While BPS met Callaway Golf's planning needs for many years, the enterprise began to experience limitations with their old solution:
- Disconnected plans across the board: As Callaway Golf expanded and acquired new brands, planning processes greatly differed across the enterprise with some business units using Excel spreadsheets and others using legacy solutions for planning.
- Outdated planning functionalities: The existing legacy planning solution lacked many modern functionalities. Among them, salary calculations and asset depreciation automation needed improvement. As a result, it became difficult to create detailed and accurate forecasts across the globe.
- Significant IT support: The legacy solution required continuous management from IT to maintain runtime. IT had to carve out a full day every week to manually maintain the solution.
- No single source of truth: Various departments and brands used different data sources, which led to data silos across the organization, making it difficult to gain a clear picture of the enterprise's planned expenses.
- Rigid user interface: Legacy forecasting system was difficult to navigate and lacked working functions and calculations across the board, such as planning on depreciation and existing assets, adding vendors or members on the fly, and breaking down their cost center expense planning forecasts.
The Approach
With Avvale experts on their side, Callaway Golf laid out the following goals for their new planning landscape with SAP Analytics Cloud:
- Crowdsource and consolidate plans across the enterprise to gain a global overview of their planned expenses and expand the input capabilities to each responsible owner.
- Leverage elevated planning functionalities to create faster and more accurate forecast cost center expense and asset reports. The ability to customize calculations enhances and automates the reporting metrics.
- Harness the power of self-service analytics to alleviate IT from the burden of simple maintenance and data entry requests, so they can focus on high-ROI tasks.
- Maximize user-driven admin capabilities to control the management of calculations and forms.
- Create new KPls driven by the business needs.
When SEM-BPS was the center of Callaway Golf's planning landscape, flexibility was a huge factor that was missing. SAP Analytics Cloud contains powerful scenario planning capabilities that help organizations quickly uncover actionable insights to make data-driven decisions. For Callaway Golf, SAP Analytics Cloud's modern planning functionalities provided users with the ability to:
- Add members on the fly
- Plan on existing as well as planned assets and automatically calculate the depreciation of values
- Test "what-if" scenarios for deeper analysis by creating private versions of plans
- Customize the solution based on their current business process
- Perform driver-based calculations
- Empower users to execute end-to-end planning scenarios, without the help of IT
The Impact
By migrating their workloads to the cloud, Auteco S.A.S was able to reap numerous benefits, such as flexible resources that can be adjusted to their needs and optimal system performance. Additionally, the migration helped unify various critical business applications into a single infrastructure, thereby preventing any inconsistencies in processes. As a result, the applications were deployed in an optimized infrastructure that delivered high performance and cost-effectiveness.
