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Friopeças Optimizes Workforce Budgeting and Planning

With roots in Belo Horizonte, Friopeças began in 1994 as a retailer of original parts and by 1998, they began selling in the wholesale market. Today, they sell various products in its physical network and in e-commerce, such as air conditioners, home appliances, portable electronics, and accessories. 

The Challenge

To make more effective workforce decisions, Friopeças partnered with Avvale to increase control over payroll as a means of consolidating their data in order to analyze it more efficiently. An optimized budget and planning solution would provide a complete, detailed view of expenses, allowing the organization to take full control of their data. To achieve this, Avvale implemented Oracle Planning Cloud for Friopeças.

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The Approach

This implementation was divided into two phases, first focusing on deploying this solution in the financial department, and then for HR budgeting. In the first phase of the project, the Oracle Planning Cloud was deployed. By focusing on controlling, it enables efficiency in the planning of the financial views of DRE, balance sheet, and cash flow at the level of products and cost centers. The solution brought several improvements such as agility in projected scenarios, accuracy in budget planning, and centralization of information.

At the beginning of phase two, the same technological solution was used for HR budgeting and built within the EPM suite. In this new system, it is now possible to plan the entire payroll by employee and position, while utilizing the personnel business rules. Users can also automatically integrate these details into the financial budget to be reflected in expenses. This integration also gives users the ability to create dashboards, increasing data analysis.

The scope of the project consisted in the inclusion of business rules for the projection of payroll expenses, following budget openings such as employee, position, cost center, and branch.

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The Impact

Oracle Planning Cloud provides a range of benefits to Friopeças in terms of budgeting and financial management. One of the key outcomes is the ability to have greater control and standardization of budgeting for payroll expenses. The platform also allows for a complete view of scenarios simulations where the number of employees is varied to predict the impact on the financials. This is crucial for effective financial planning and allows for better decision-making by providing a unique view of realized and budgeted payroll information. The system also enables benefits planning per employee and automatic integration with the DRE expenses. This broad view of all financial and budgetary data helps to optimize workflow within the finance team and increase data accuracy. Overall, the use of Oracle Planning Cloud allows Friopeças to reduce operational time in HR and finance areas and make more informed decisions based on reliable financial data.

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