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Streamlining Invoice Processing for Maximized Efficiency and Operational Performance

While they expertly deliver innovation and quality to their customers, Callaway Golf’s previous planning and reporting tool wasn’t making the cut. To evolve their enterprise, the sports giant decided to replace their outdated planning software with SAP Analytics Cloud for planning.

Together with Avvale, Callaway Golf successfully implemented SAP Analytics Cloud across their global enterprise in just 6 months. Now, Callaway Golf has a single, consolidated planning solution that has enabled streamlined expense and asset plans so they can focus on what they do best– revolutionizing the sporting world with cutting edge equipment.

Our customer is a Colombian non-profit organization that offers a wide range of social services including healthcare, education, housing, recreation, and cultural activities. Their goal is to improve the quality of life for Colombian workers and their families. Today, the non-profit operates across various facilities and programs throughout the country, serving millions of Colombians.

The Challenge

Faced with the monumental task of processing over 172 million financial documents, our client grappled with the need to modernize their invoicing operations. Relying on SAP Vendor Invoice Management and b+digital compliance, they sought an upgrade to the latest version of SAP VIM to ensure uninterrupted functionality and performance. The sheer scale of their invoicing volume necessitated a solution that could seamlessly manage invoices from issue to receipt while maintaining compliance with regulatory standards.


The Approach

Leveraging Avvale’s expertise in implementation, integration, and data migration projects, our team meticulously planned and executed the upgrade of SAP VIM, ensuring minimal disruption to business operations and maximizing the efficiency of the upgrade process. Additionally, we updated the OpenText Archive Center components and installed compatible versions on new servers, ensuring smooth operations. Remarkably, we migrated over 172 million documents without disrupting business operations.


The Challenge

Before integrating SAP Analytics Cloud, Callaway Golf's planning landscape centered around SAP's legacy planning solution, Business Planning and Simulation (BPS). While BPS met Callaway Golf's planning needs for many years, the enterprise began to experience limitations with their old solution:

  • Disconnected plans across the board: As Callaway Golf expanded and acquired new brands, planning processes greatly differed across the enterprise with some business units using Excel spreadsheets and others using legacy solutions for planning.
  • Outdated planning functionalities: The existing legacy planning solution lacked many modern functionalities. Among them, salary calculations and asset depreciation automation needed improvement. As a result, it became difficult to create detailed and accurate forecasts across the globe.
  • Significant IT support: The legacy solution required continuous management from IT to maintain runtime. IT had to carve out a full day every week to manually maintain the solution.
  • No single source of truth: Various departments and brands used different data sources, which led to data silos across the organization, making it difficult to gain a clear picture of the enterprise's planned expenses.
  • Rigid user interface: Legacy forecasting system was difficult to navigate and lacked working functions and calculations across the board, such as planning on depreciation and existing assets, adding vendors or members on the fly, and breaking down their cost center expense planning forecasts.

The Approach

With Avvale experts on their side, Callaway Golf laid out the following goals for their new planning landscape with SAP Analytics Cloud:

  • Crowdsource and consolidate plans across the enterprise to gain a global overview of their planned expenses and expand the input capabilities to each responsible owner.
  • Leverage elevated planning functionalities to create faster and more accurate forecast cost center expense and asset reports. The ability to customize calculations enhances and automates the reporting metrics.
  • Harness the power of self-service analytics to alleviate IT from the burden of simple maintenance and data entry requests, so they can focus on high-ROI tasks.
  • Maximize user-driven admin capabilities to control the management of calculations and forms.
  • Create new KPls driven by the business needs.

When SEM-BPS was the center of Callaway Golf's planning landscape, flexibility was a huge factor that was missing. SAP Analytics Cloud contains powerful scenario planning capabilities that help organizations quickly uncover actionable insights to make data-driven decisions. For Callaway Golf, SAP Analytics Cloud's modern planning functionalities provided users with the ability to:

  • Add members on the fly
  • Plan on existing as well as planned assets and automatically calculate the depreciation of values
  • Test "what-if" scenarios for deeper analysis by creating private versions of plans
  • Customize the solution based on their current business process
  • Perform driver-based calculations
  • Empower users to execute end-to-end planning scenarios, without the help of IT

The Impact

The successful implementation of SAP VIM resulted in enhanced functionalities and improvements, ensuring superior performance and operational efficiency. By optimizing system configurations and bolstering security measures, we safeguarded their data against potential threats. Moreover, access to critical information preservation capabilities ensured adaptability to future storage and document management needs. Through infrastructure optimization, our client achieved heightened application stability, faster response times, and overall operational efficiency.

Avvale’s support and advisory helped the client revolutionize their billing processes, enabling seamless operations while maximizing efficiency and performance.