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Agilizando el Procesamiento de Facturas para Maximizar la Eficacia y el Rendimiento Operativo

While they expertly deliver innovation and quality to their customers, Callaway Golf’s previous planning and reporting tool wasn’t making the cut. To evolve their enterprise, the sports giant decided to replace their outdated planning software with SAP Analytics Cloud for planning.

Together with Avvale, Callaway Golf successfully implemented SAP Analytics Cloud across their global enterprise in just 6 months. Now, Callaway Golf has a single, consolidated planning solution that has enabled streamlined expense and asset plans so they can focus on what they do best– revolutionizing the sporting world with cutting edge equipment.

Nuestro cliente es una organización colombiana sin ánimo de lucro que ofrece una amplia gama de servicios sociales que incluyen salud, educación, vivienda, ocio y actividades culturales. Su objetivo es mejorar la calidad de vida de los trabajadores colombianos y sus familias. En la actualidad, gestiona varias instalaciones y programas en todo el país, atendiendo a millones de colombianos.

El Desafío

Ante la monumental tarea de procesar más de 172 millones de documentos financieros, nuestro cliente se enfrentó a la necesidad de modernizar sus operaciones de facturación. Confiando en SAP Vendor Invoice Management y en la conformidad de b+digital, buscaban una actualización a la última versión de SAP VIM para garantizar una funcionalidad y un rendimiento ininterrumpidos. La enorme envergadura de su volumen de facturación requería una solución que pudiera gestionar sin problemas las facturas desde su emisión hasta su recepción, manteniendo al mismo tiempo el cumplimiento de las normas reglamentarias.

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El Enfoque

Avvale planificó y ejecutó meticulosamente la actualización de SAP VIM, garantizando una interrupción mínima de las operaciones empresariales y maximizando la eficacia del proceso de actualización. Además, actualizamos los componentes de OpenText Archive Center e instalamos versiones compatibles en nuevos servidores, garantizando un funcionamiento sin problemas. Cabe destacar que migramos más de 172 millones de documentos sin interrumpir las operaciones empresariales.

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The Challenge

Before integrating SAP Analytics Cloud, Callaway Golf's planning landscape centered around SAP's legacy planning solution, Business Planning and Simulation (BPS). While BPS met Callaway Golf's planning needs for many years, the enterprise began to experience limitations with their old solution:

  • Disconnected plans across the board: As Callaway Golf expanded and acquired new brands, planning processes greatly differed across the enterprise with some business units using Excel spreadsheets and others using legacy solutions for planning.
  • Outdated planning functionalities: The existing legacy planning solution lacked many modern functionalities. Among them, salary calculations and asset depreciation automation needed improvement. As a result, it became difficult to create detailed and accurate forecasts across the globe.
  • Significant IT support: The legacy solution required continuous management from IT to maintain runtime. IT had to carve out a full day every week to manually maintain the solution.
  • No single source of truth: Various departments and brands used different data sources, which led to data silos across the organization, making it difficult to gain a clear picture of the enterprise's planned expenses.
  • Rigid user interface: Legacy forecasting system was difficult to navigate and lacked working functions and calculations across the board, such as planning on depreciation and existing assets, adding vendors or members on the fly, and breaking down their cost center expense planning forecasts.

The Approach

With Avvale experts on their side, Callaway Golf laid out the following goals for their new planning landscape with SAP Analytics Cloud:

  • Crowdsource and consolidate plans across the enterprise to gain a global overview of their planned expenses and expand the input capabilities to each responsible owner.
  • Leverage elevated planning functionalities to create faster and more accurate forecast cost center expense and asset reports. The ability to customize calculations enhances and automates the reporting metrics.
  • Harness the power of self-service analytics to alleviate IT from the burden of simple maintenance and data entry requests, so they can focus on high-ROI tasks.
  • Maximize user-driven admin capabilities to control the management of calculations and forms.
  • Create new KPls driven by the business needs.

When SEM-BPS was the center of Callaway Golf's planning landscape, flexibility was a huge factor that was missing. SAP Analytics Cloud contains powerful scenario planning capabilities that help organizations quickly uncover actionable insights to make data-driven decisions. For Callaway Golf, SAP Analytics Cloud's modern planning functionalities provided users with the ability to:

  • Add members on the fly
  • Plan on existing as well as planned assets and automatically calculate the depreciation of values
  • Test "what-if" scenarios for deeper analysis by creating private versions of plans
  • Customize the solution based on their current business process
  • Perform driver-based calculations
  • Empower users to execute end-to-end planning scenarios, without the help of IT

El Impacto

El éxito de la implementación de SAP VIM se tradujo en un aumento de las funcionalidades y mejoras, garantizando un rendimiento y una eficiencia operativa superiores. Al optimizar las configuraciones del sistema y reforzar las medidas de seguridad, protegimos sus datos frente a posibles amenazas. Además, el acceso a funciones críticas de conservación de la información garantizó la adaptabilidad a futuras necesidades de almacenamiento y gestión de documentos.
Gracias a la optimización de la infraestructura, nuestro cliente consiguió una mayor estabilidad de las aplicaciones, tiempos de respuesta más rápidos y una eficiencia operativa general.

La asistencia y el asesoramiento de Avvale ayudaron al cliente a revolucionar sus procesos de facturación, permitiendo operaciones fluidas y maximizando la eficiencia y el rendimiento.

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